Community and Collection Administration

A Repository Community or Collection agrees to:

• Arrange for submission and description of content
• Make decisions about Community and Collection definitions
• Notify Digital Services & Scholarly Communication of organization changes affecting submissions or Community/Collection administration
• Reply to annual reconfirmation of community information
• Understand and observe Texas A&M University and System policies relevant to the Repository, and educate community submitters regarding these policies
• Clear copyright or obtain permissions for items submitted when copyright owner is other than author(s) or Texas A&M
• Decide upon a submission workflow for each collection

A Repository Community or Collection retains the right to:

• Decide policy regarding content to be submitted (within Repository guidelines)
• Decide who may submit content within the Community/Collection
• Limit access to content (within Repository guidelines)
• Receive a copy of submitted content upon request
• Remove items and collections (as outlined in Withdrawal section of Repository guidelines)
• Approve addition or elimination of sub-communities and collections
• Customize interfaces to community content

Texas A&M University Libraries agrees to:

• Retain and maintain content submitted to the Repository
• Distribute content according to community decisions (however, metadata will always be accessible, unless items are withdrawn in accordance with Repository guidelines)
• Preserve content using accepted digital preservation techniques
• Notify Communities of significant changes to content, e.g., format migration for preservation purposes
• If Texas A&M University Libraries ceases to support the Repository, return collections to existing communities and transfer to University Archives collections that have ceased to exist